WhenToWork
Online Employee Scheduling.
Overview
WhenToWork is one of the original online employee scheduling platforms. It provides a straightforward, function-over-form interface for creating and publishing schedules, managing time-off requests, and communicating with employees. It is favored by organizations that prioritize functionality and low cost over a modern, slick design, and is particularly popular in the non-profit, education, and volunteer sectors.
✨ Key Features
- Web-based Scheduling
- Email & Text Notifications
- Time Off Requests
- Shift Trades & Drops
- Schedule Templates
- Position and Location Filtering
- Manager Log Book
🎯 Key Differentiators
- Very low, transparent pricing based on employee count
- Simple, text-based interface that is fast and reliable
- Long history and reputation for solid, core scheduling features
Unique Value: Provides a highly reliable and affordable solution for the core task of employee scheduling, without the cost or complexity of modern, feature-rich platforms.
🎯 Use Cases (4)
✅ Best For
- University library staff scheduling
- Non-profit event volunteer coordination
- Small cafe and retail scheduling
💡 Check With Vendor
Verify these considerations match your specific requirements:
- Businesses that need a modern, mobile-first user experience
- Companies requiring time tracking, payroll integration, or advanced compliance features
🏆 Alternatives
WhenToWork is significantly less expensive and simpler to use for basic scheduling than most modern competitors, making it ideal for budget-conscious organizations with straightforward needs.
💻 Platforms
🛟 Support Options
- ✓ Email Support
🔒 Compliance & Security
💰 Pricing
✓ 30-day free trial
Free tier: Free for scheduling up to 10 employees
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